Event Organiser Information
Thinking about running an event? We'd love to hear from you!
The CCDA is always excited to welcome new event organisers. Whether you're an experienced organiser or exploring the idea for the first time, our committee is here to help guide you through the process every step of the way. Don't hesitate to reach out early — the sooner we talk, the better we can support you.
Get in Touch →This process applies to all CCDA sanctioned events across Australia — all event types and vehicle levels. The information here is a guide and not exhaustive. Always use it alongside open communication with the CCDA management committee, who are happy to assist at any stage.
Who does what: You — completed by the applicant CCDA — completed by the CCDA management committee
The Event Organisation Process
| 1 | You | Submit your Application for Approval in Principal Download and complete the APP1 form, then email it to info@ccda4wd.com.au or bring it along in person to a CCDA general meeting. This is your first step and a great opportunity to start the conversation with the committee. |
| 2 | CCDA | Application reviewed by the committee The CCDA committee will consider your application and provide a decision, approval or feedback within one calendar month of receiving it. If anything further is needed, we'll let you know. |
| 3 | You | Prepare your Event Management Plan Once approved, complete a full Event Management Plan including:
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| 4 | You | Complete your Supplementary Regulations Prepare the Supplementary Regulations for your event. |
| 5 | You | Submit everything for final approval Send your completed EMP, Supplementary Regulations and copies of all permits (or permit applications) to the CCDA management committee for final review. |
| 6 | CCDA | Written sanction approval issued Once the committee is satisfied with the EMP, permits and Supplementary Regulations, the CCDA will issue written approval for your event. If any additional information is needed, we'll advise you of exactly what's required. |
| 7 | CCDA | Certificate of Currency for insurance provided Your Certificate of Currency for event insurance will be issued. Note: a temporary certificate may be provided earlier if needed to support permit applications. |
Important Notes
- A temporary Certificate of Currency may be issued prior to final approval where required to support a permit application.
- Approval may be revoked at any time by a CCDA official in the event of a serious safety breach or significant deviation from the approved EMP.
- The CCDA retains the right to approve or deny any event sanction application for any reason at any time.
Required Documents
| Approval in Principal Form | APP1 v1.0 | Download → |
| Event Management Plan | EMP1 v1.0 | Download → |
Ready to get started, or just want to chat it through?
Reach out to the committee — we're here to help make your event a success.
Email the Committee →Reach out to the committee — we're here to help make your event a success.